Privacy Notice

Effective Date: January 1, 2025

Circle respects your privacy and is committed to safeguarding the personal information you share with us. This notice explains what data we collect, how we use it, and the choices available to you.

1. Information We Gather

When you interact with our website, submit an application, or schedule a viewing, we may collect the following:

• Contact details such as your name, email address, and phone number
• Application details including preferred location, room type, move-in date, and duration of stay
• Communications you send to us through forms, email, or other channels
• Technical data including browser type, device information, and pages visited — collected automatically through standard web technologies

2. How We Use Your Information

The information we collect is used to:

• Process and evaluate your application for a room
• Arrange and confirm property viewings
• Respond to inquiries and provide support
• Send relevant updates about availability, pricing, or new locations (only with your consent)
• Improve our website and services through aggregated usage analysis

3. Data Sharing

We do not sell, rent, or trade your personal information to third parties. We may share your data in limited circumstances:

• With service providers who assist us in operating the website and delivering our services (e.g., email delivery, form processing), bound by appropriate confidentiality obligations
• When required by law, regulation, or legal process
• To protect the rights, safety, or property of Circle, our residents, or the public

4. Data Storage and Protection

Your personal information is stored on secure servers and protected using industry-standard measures. While no method of transmission over the internet is entirely secure, we implement reasonable safeguards to protect your data from unauthorized access, alteration, or disclosure.

We retain your information only for as long as necessary to fulfill the purposes described in this notice or as required by applicable law.

5. Cookies and Tracking

Our website may use cookies and similar technologies to enhance your browsing experience and understand how visitors interact with our site. You can manage your cookie preferences through your browser settings. Disabling cookies may affect certain site functionality.

6. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data, subject to legal obligations
• Withdraw consent for marketing communications at any time
• Object to certain processing activities

To exercise any of these rights, please contact us using the information below.

7. Third-Party Services

Our website may contain links to external sites or integrate third-party services. This privacy notice applies solely to information collected through our website. We are not responsible for the privacy practices of third-party sites or services.

8. Updates to This Notice

We may update this privacy notice periodically to reflect changes in our practices or applicable law. The effective date at the top of this page indicates when the notice was last revised. We encourage you to review this page from time to time.

9. Contact Us

If you have questions, concerns, or requests regarding your privacy or this notice, please contact us at:

Circle Coliving
Toronto, Ontario, Canada
hello@circle.co